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Finance Manager

Reports to: Managing Director

Job Purpose: To provide effective financial management within ClearView Communications Ltd and to contribute to the overall management of the organisation as a member of the Senior Management Team.

Main Duties
  • To manage the company’s finances and to develop effective financial systems to ensure that the business objectives contained within the business plan are met within a proper financial framework on a daily basis. Including but not limited to: Purchase Ledger, Sales Ledger & Cash book/Bank.
  • To ensure compliance with the company’s financial regulations, operating arrangements and related policies and procedures to ensure that the company conforms with the relevant legislative requirements.
  • To liaise with clients and other external stakeholders in maintaining customer relations including the use of their finance management systems where appropriate
  • To monitor the company’s income and expenditure chase any overdue invoices, prepare appropriate reports and monthly management accounts for the Managing Director, Board and other relevant stakeholders
  • Analyse the effectiveness of the company’s credit control system and implement changes to improve profitability and reduce bad debts
  • Improve and implement debt collection processes when there are any overdue invoices or payments, and initiate higher level action as and when necessary
  • Support business units with compiling business cases to support financial decision making, reporting and preparing the yearly budgets
  • Check customer’s credit and approve or deny applications based on company standards and requirements
  • To manage the processing of payroll, expenses, PAYE/NI, end of year tax forms and other relevant employee benefit packages
  • To work with the Company’s external auditors as and when required in the preparation of the company’s annual accounts
  • To undertake any other duties which may be assigned by the MD.
Board Reporting
Detailed Duties
  • Running the month end close process to ensure robust cut off for month end reporting of actual spend against forecast and budget to Board
  • Coordinating the quarterly forecasting and annual budget process with the FD
  • Support the senior management team with compiling business cases to support financial decision making.
Payroll
  • Responsible for processing payroll in a timely way every month
  • Producing year-end tax forms
  • Administer the company staff pension scheme
Purchase Ledger
  • Purchase ledger invoice entry, including coding in the first instance
  • Goods receipting of contractor PO’s
  • Closing down PO’s
  • Petty cash management
  • Monitoring and updating Aged Creditors Reports
  • Twice monthly payment runs + ad hoc payments
  • Dealing with supplier invoice/payment queries.
Sales Ledger
  • Credit check new orders / send pro-formas if required
  • Chasing payment of overdue accounts
  • Liaise between customer and the organisation when there are issues causing non-payment of
  • Dealing with customer account queries
  • Meeting the targets set for monthly cash collection and debtor levels
  • Raising customer invoices and credit notes.
Cash Book/Bank
  • Preparing payments; cheques, BACS, credit cards, money order movements and staff payments
  • Processing customers’ receipts
  • Reconciliation of bank accounts
  • Reconciliation of Company Credit Cards
  • Taking payments by credit card.
General
  • Responding to or forwarding general incoming telephone calls
  • Taking & updating Action logs for Credit Control, Turnover & Board Meetings
  • Liaising with suppliers of Phone system, Mobile phones, Trackers.

Package
  • Part time 4 days – 3 days in the office (1 at home)
  • Salary: Upto FTE £40,000 DOE
  • Bonus Potential
  • Pension 5%, plus 3% contribution from ClearView Communications
  • Holiday: 25 days plus Bank Holidays, ability to buy and sell
  • Employee Assistance Programme
  • Access to Perkbox.
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