Fire Safety Regulatiions

The First Step in Fire Safety

A fire risk assessment (FRA) is one of the essential steps for achieving e compliance with fire safety regulations. The fire risk assessment (FRA) should follow a set procedure to help identify fire hazards and the risk to people and property. The FRA should be carried out annually and conducted, and a ‘written record kept’ if a business has more than five people.

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Eliminate Fire Risks if Possible

The goal is to evaluate and eliminate all risks if possible. The responsible person must then record the findings. It is also necessary at this stage to produce an emergency plan which should consider the following items:

• The evacuation plan (including disabled personnel)
• Keep emergency routes, and fire  exits free from obstruction
• The fire alarm system
• Fire doors
• Fire detection and warning
• Location and types of firefighting equipment
• Fire safety training for staff
• The provision of fire safety information to employees and visitors or building users
• Passive fire protection
• Frequency of fire drills
• The location and containment of dangerous substances that could cause or exacerbate a fire

As stated in the Fire Safety Order, the responsible person is the employer or ‘the person who has control of the premises.’ In some cases, the responsible person may be the facilities manager or the occupier. If the responsible person is not known to you, then it is possible that fire safety responsibilities are not being undertaken safely following UK statutory law.

Meaning of “responsible person.”

3. In this Order, “responsible person” means—

(a) in relation to a workplace, the employer, if the workplace is to any extent under his control;

(b) in relation to any premises not falling within paragraph (a)—

(i) the person who has control of the premises (as occupier or otherwise) in connection with the carrying on by him of a trade, business or other undertaking (for profit or not); or

(ii) the owner, where the person in control of the premises does not have control in connection with the carrying on by that person of a trade, business or other undertaking.

It is vitally important that the responsible person for fire safety understands their duties under the law. If you are in any doubt about any elements of fire safety on your premises, please get in touch with us, and we will be able to advise you and help you achieve compliance.

Guide to Making Your Premises Safe from Fire

There are several different types of firefighting equipment that can be found in your workplace for use in the event of a fire. However, it is essential to note the importance of training on using this type of equipment correctly.

Only trained personnel should use fire safety equipment.

Fire Extinguishers

The design of fire extinguishers enables them to tackle specific types of fire. There are several different types of fire extinguishers designed to deal with varying classifications of fire:

• CO2: CO2 extinguishers are ideal for fires involving electrical equipment.
• Water: Standard water extinguishers only deal with Class A fires.
• Water Additive: Water Additive extinguishers are similar to the traditional water extinguishers, designed to tackle Class A fires. However, chemical additives make these extinguishers more effective.
• AFFF Foam: AFFF Foam extinguishers are a practical option for A and B class fires, making them suitable for many different environments.
• Dry Powder: Dry Powder extinguishers are versatile, being effective on all but Class F.
• Wet Chemical: Wet chemical extinguishers are used in commercial kitchens (F Class).

Fire Hose

Some buildings have fire hoses fixed to walls on reels. The hoses can be unreeled in the event of a fire, and personnel can use water to extinguish fires. Fire and rescue authorities may also use differing nozzles on the hoses to suit the situation.

Fire Blankets

Fire blankets stop smaller fires by depriving them of oxygen by smothering them.

A competent and certified company should carry out the basic service of fire blankets. The responsible person should inspect fire blankets for serviceability monthly.

Fire blankets should have a maintenance label attached that should provide the last maintenance date and the type of maintenance carried out.

The Regulatory Reform (Fire Safety) order 2005 states that if you have five or more full-time employees, it is a legal requirement that there must be a responsible person.

This individual should reduce the risk of smoke and fire within your premises and ensure escape routes are in place. The fire risk assessment should evidence the need for fire alarm systems, fire doors, fire extinguishers and emergency lighting.

Failing to conduct a fire risk assessment could lead to the prosecution of the responsible person and invalidate insurance policies.

To prevent fire in the workplace, your risk assessment actions should identify fire risks, i.e. sources of ignition (heat or sparks) and substances that burn, and the people at risk.

Fire Prevention Basics

• Carry out a fire safety risk assessment
• Keep sources of ignition and flammable substances apart
• Avoid accidental fires, e.g. make sure heaters cannot be knocked over
• Ensure good housekeeping at all times, e.g. avoid build-up of rubbish that could burn
• Consider how to detect fires and how to warn people quickly if they start, e.g. installing smoke alarms and fire alarms or bells
• Have the correct fire-fighting equipment for putting a fire out quickly
• Keep fire exits and escape routes marked and unobstructed at all times
• Ensure your workers receive appropriate training on procedures they need to follow, including fire drills
• Review and update your risk assessment regularly

Local fire and rescue authorities may visit your work premises to check that your fire risk assessment and fire prevention measures comply with fire safety regulations. If the buildings’ fire safety measures are not appropriate to the risks, they can take action to ensure that the issues do not endanger life.

They may issue a formal fire safety notice to advise how to fix the non-compliant items raised in the notice. If there are severe failings in fire prevention, the fire and rescue authority could submit an enforcement notice in the case of serious risks that are not being managed correctly.

The most severe action that the local fire authority can take is to issue a prohibition notice. This sanction immediately affects fire risks too high for people to enter a building.

Under the fire safety order, you must provide adequate fire safety training to employees. The training covers typically fire safety awareness which can be covered as part of workplace induction training.

Employers should provide further training to fire safety wardens. Perhaps most importantly, employers should provide training for the responsible person for the premises.

Fire extinguisher training is essential so that employees can use the equipment safely.